Party finder (LFG)

How it works

Turn on Party finder under Modules on the server's Settings, then make a panel on the Party finder page. A panel is one message Qutie posts and pins in one channel. Members press Create party on it, fill in a short form, and the party's card goes up under the panel with Join, Leave and Close. Nobody has to type in that channel, so you can turn off Send Messages there.

You can have up to 25 panels, such as one for raids and one for casual play, each in its own channel with its own settings. Turning a panel off takes its message down and its open parties carry on; deleting the message in Discord turns the panel off. Removing a panel ends its open parties at once, and they stay in the History. The Party finder page is for server admins; parties themselves are only made in Discord.

A panel can be linked to a game. Its party cards then show the members' fields from that game (pick up to four under Card fields), and only the game's members can start a party unless you pick roles. Whoever can see the channel can join a party either way.

Making a party

The form asks for a title, a description and when it starts: a Day, from Now to a week ahead, and a time typed the way people write one, such as 20:30, 2030 or 8pm, in the server's timezone (the form names it, such as CEST). On a panel whose parties can be any size in a range, it also asks how many slots (the leader included), starting on the largest. If the time can't be read or has already passed, Qutie says so privately with a Fix it button that opens the form again with everything still filled in.

With activities (a dungeon, a boss, a run; up to 20 a panel, each with an emoji if you like), the button becomes a Create party for… dropdown. Picking one opens the form named after it; Other is always last. The activity shows on the card and decides who gets pinged.

On each panel you choose who can make a party (everyone, or some roles) and the party size: Fixed (every party is that many), a Range the leader picks from, or No limit, where a party never fills and anyone can join. A card lists 50 members with their card fields, then the rest by name. A member can lead as many parties as they like.

Approving who joins

Tick Leader approves under Joining on a panel, and a leader can pick who gets into their party. After making one, the leader gets a private reply with an Approve who joins button; it starts off, so a party stays open to everyone until its leader turns it on. With it on, the card's Join becomes Ask to join.

Each request sends the leader a DM with the member's name, their card fields and Accept / Decline. The card also gets a Requests button with the number waiting, which only the leader can open, for a leader whose DMs are closed or who would rather answer there. An accepted member is on the card; nobody is told about a decline, but pressing Ask to join again says so and asks whether to ask again. A member can take back a request still waiting. If the leader turns approval off, whoever was waiting gets in as long as there are seats.

Notifications

When a party is posted it can ping people, once. Pick Roles to ping a role (one per activity, or one for the panel), or List to ping the members who put themselves on it from the panel. With List, the panel gets a button per activity or one dropdown (pick which under Notifications beside the message); without activities, one Notify me button. Picking Roles opens a window where you set the role for each activity, and can turn on Members pick their roles to put the roles on the panel so members take and drop them themselves; the role picker can also create the role for you. Press Roles again to get back to it.

Nobody is pinged twice: not the leader, not anyone already in the party, and the same activity pings at most once every ten minutes.

Threads, filling and the end

With Thread per party set to Public, each party gets a thread off its card that anyone can read, with everyone in it; Private makes a thread only the party's members and your staff can see. When it fills, its card leaves the channel and a card with Leave and Done goes in the thread, pinging everyone; without a thread, the card stays with Join greyed out. If someone leaves, the party goes back up to find a replacement. At its start time everyone in it is pinged once more, unless it was made for Now.

A party ends when its leader presses Done or Close (or types /close in its thread), when a server admin does, or the panel's Ends after hours after its start (6 unless you change it, a week at most). The leader can't leave their own party; they end it instead. Without a thread, a final card stays in the channel for 15 minutes.

History

The History tab lists every party your panels made, the open ones included: when it started, its activity, its panel, who led it, how many were in it, how it ended and how long it ran. Filter it by panel, activity or outcome, and open a party to see who was in it and when each joined or left. It keeps 30 days on Free and 90 on Premium.