Games & rosters
Run several games in one Discord server: each game with its rosters, the member and trial roles that fill them, and the fields you track for every member, such as class or item level.
Games
Qutie is built around games. A game is a title your community plays, and you can run as many side by side as you like. Each game carries its own rosters, events, loot, VODs and member profiles, all kept apart from your other games.
Setting up a game
Your games sit in the rail down the left edge of the dashboard. To add one, click the + under them: that opens the new game's Settings. Type its name and press Enter (or click elsewhere), and the game exists. Its icon appears in the rail and the rest of its Settings open up. Only the member role really matters to get going; the rest are there when you want them.
A game's Settings is one page: the game's modules at the top (switch on what it uses, such as Loot, VODs or the Notice board), then the Game box, the Permissions box under it (who can do what in this game; its admins can read it, only server admins change it), and the Fields on the right. Changes save by themselves.
Supported games
If Qutie supports your game (Aion 2, WoW Forever, WoW TBC Anniversary, WoW Retail, Albion Online, Final Fantasy XIV and Lord of Mysteries today), pick it under Game first instead: the game is made with its name, its icon and colour, and its standard fields, such as the character name, class and combat power, each class with its own icon and colour. Pick the servers your guild plays on (up to 5, in one region) under Servers, so Qutie knows where to look: for WoW these are your realms, EU or US, for Albion your server, Americas, Europe or Asia, and for Final Fantasy XIV your data centre. Members link their character by typing its name in the character name field (with several matches they pick theirs), the fields the game fills follow it every 6 hours, and the game's item list shows in the Loot catalogue. The character name's bar in Fields says how many of the game's current members are linked, how many still have to pick their character and how many were not found (hover it for the names). The lookup is free on every server.
| Game | What Qutie fills | Item list |
|---|---|---|
| Aion 2 | The character name, class, item level and combat power, from the character it finds on your servers. | None. |
| WoW TBC Anniversary | From Blizzard: class, level, item level, race, faction, guild and realm. The Anniversary has so few realms that Qutie tries them all. | The loot of every raid from Karazhan to the Sunwell, each raid's trash drops, and the endgame goods a guild banks and trades: crafting materials, gems, potions, elixirs, flasks, recipes by profession and tradeable epics, each source grouped under its raid or kind in the catalogue's filter. |
| WoW Retail | From Blizzard: the same, plus their spec. Retail looks nothing up until you pick your realms. | None. |
| WoW Forever | From Blizzard: class, level, item level, race, faction, guild and ruleset. Members give their first name and surname, and a character shows up from level 10, once it has logged out. Pick your ruleset, which also says your region. | Its tradeables, with the raid loot joining once the raids open. |
| Albion Online | From Albion's own game data: the guild and the PvE, kill and gathering fame (crafting fame too, on a field of your own). Albion has no classes, so the Role is each member's pick. | None: a guild splits its loot as silver and regears. |
| Final Fantasy XIV | From the Lodestone: the job, its level and item level, the Free Company and the world. The Job is each member's main job: Qutie fills it from the job they were on while it is empty, and they can change it; its level then stays right whatever job they last played, and the item level counts only the gear they wore on it. | None: raid loot is rolled for in the game. |
| Lord of Mysteries | Nothing yet: the game has no character pages to read. Its fields come ready (the pathway, each with its icon, the sequence, level and combat power), and members keep them up to date. | None: a guild splits its loot through the game's own auction. |
An existing game can be switched to its supported game the same way, and the button above the Fields list (such as Add the WoW Retail fields) adds the ones it is missing. When it has them all but its classes have no icons, the same button reads Add the ... icons; it never changes an icon or colour you picked. The icons are also in every emoji picker, under Qutie. Any other game is Custom.
| Setting | What it does |
|---|---|
| Member role | The Discord role that marks someone as a member of this game. Give it to a player and they become part of the game: they appear on its rosters, can edit their game fields, and get its member-facing pages. |
| Trial role | A separate role for new or unproven members. A trial is a full member of the roster with the exact same requirements and options as everyone else; the role is just a label that tracks how long they have been on trial. |
| Commands channels | Where this game's Discord commands are used, threads included, such as /update to change a field, /ign to link a character and /profile. Only needed if you want to use commands for the game, but then it is required: it is how the bot tells which game a command belongs to. A channel belongs to one game. Nothing is posted here on its own: each feature that posts (VOD reminders, loot announcements, notice boards) has its own channel in its settings. |
| Member cap | A target size for the roster, shown on the Overview beside the member count. It is not hard-enforced (nothing stops you going over), it is just there for you to track against, and it is counted per roster. Empty is no limit. |
Ordering, archiving and deleting
Drag a game's icon up or down the rail to reorder your games (on a phone, hold it first). The order is the same for every admin, and it also decides which game's in-game name a member's nickname takes when they are in several.
A game you no longer play can be archived from the top of its Settings. It moves into the Previous games folder at the bottom of the rail: click the folder to open it, as you would a server folder in Discord. An archived game is read-only history: its Overview and its members' records stay readable, and its lead rooms are closed. Its numbers stop on the day it was archived: attendance, merit, DKP and the graphs stay as they were then. The same goes for a member who leaves a game's roster: their record on it stops on the day they left. To bring it back, open it from the folder and click Unarchive next to "Archived" at the top of its menu; it carries on from that day, and the time it spent archived does not count. Delete, in the same two places, removes the game and everything in it for good.
Overview, Members & profiles
Every game has an Overview, its dashboard. Along the top: the member count (against the member cap, or how many are on trial), attendance, the response rate with the pings it took, the game's median merit (where you are shown scores), the events held so far and, with DKP on, the average DKP. Under them the trends over time (attendance, active members and, with a notice board, notice submissions), each with its own range of a week, a month or all time. At the bottom is the game's recent activity beside a graph for each choice field you want to see split up, like class or role, as a ring or as bars. Five graphs at most; past three the recent activity gives its room to them. Server admins pick which show with the chart button on each choice field in the game's Settings, and take one off with the cross on the graph. Any member can open the Overview.
Members is the game's one member list, which every member of the game can open. Pick the columns you want from Columns: merit, attendance (its percentage with 14/20 beside it), response rate (with the pings it took on average), strikes (officers only), DKP, when they joined and last updated their profile, and every field. A member on approved leave today carries a plane, and a trial a cap. Drag a column's header to put it where you want it; your columns and their order are yours alone and follow your account to any device. Until you pick, the list shows as many fields as fit your screen. The funnel on a column's header filters the list by it: tick the choices you want on a choice field (Class: Cleric and Templar), or give a number a min, a max or both (attendance from 80%, item level under 3,000). The funnel button beside the views counts the filters on and lists them, each to open again or clear, and its cross clears them all. When the list is wider than your screen it scrolls sideways, with each member's name staying in place. Filters stay while you move around the site but are not saved to your account, and hiding a column clears its filter. Select all ticks only the members the search and filters leave on the list.
Switch between Members, Trials and Former members, who keep their record as it was the day they left. Trials is the officers' view of a game with a trial role: longest-running first, their numbers counted from the day they got the role, and Promote takes the trial role off and gives their roster's role. Attendance, Response rate and Strikes open what they are made of, the same lists a profile shows, on your own row or, for an officer, on anyone's. Officers select rows to Adjust DKP or Adjust strikes. Strikes, the attendance breakdown and DKP (with Loot) are part of Premium; attendance and the response rate are free. The game's own field order, which the Overview's graphs follow, is set in its Settings. The Merit tab beside the list (server admins and the game's admins) sets how this game's merit is weighed and which field is its gear; Members & merit explains the score. The gear field's column on the list is coloured against the roster shown: yellow at its median, red from the gear floor down, green as far above the median.
Fields
Fields are the per-game details you track on members, like their in-game name, class or gear score, and come as Text, Number or Choice (a list you make). They live under Fields on the game's Settings (Add field on the Members page takes you there), and whatever you define becomes part of every member's profile for that game. Click a field's bar to open its settings; the last bar, New field, makes a new one, and dragging the bars sets the order of the columns. A field can be required and have a default (filled in for every member whose value is empty); a number can have a unit and a display (the full number or a short one, such as 360k); each choice can carry an icon and a colour, which its chips and graphs use, and Colour from icons takes the colours from the icons. Server admins change fields; the game's admins can read them.
Each field is filled by one of three: the members themselves, another field (Templar on Class sets Tank on Role, either Locked to it or only where the member left it empty), or the game when it is a supported game (a linked character's class or combat power, or the character name that links it). A linked application form can fill them in from an applicant's answers.
Each member fills those fields in on their own row of the Members page, on their profile, or with /update in the game's commands channel. A field filled by another field or by the game reads greyed, with a hover saying what it follows.
Profiles
Every member has a profile, with a tab for each game they are or were on the roster of: its fields, attendance, strikes, DKP, loot and VODs. You can always open your own; officers open any member's from the Members list. The profile has its own page in this guide.
Requesting an update
The Members page tracks when each member last updated their fields, so stale entries are easy to spot. An officer's Request update pings the members who have not updated in a number of days you set, those missing a required field, or both, in a Discord channel you pick (the last one you used is picked for you), with an optional message of your own.
Rosters
A roster is a team within a game. Most games only ever need one, but when you run more than one squad or division under the same title, rosters are how you split them. Each roster has its own members and its own Discord role, and its own events; it shares the game's fields, profiles and settings. Only where a second team plays differently can a roster have settings of its own: its own Loot (a simpler loot system, say) and its own VOD requirement, each set on that page. Lead groups can be for one roster too.
Every game has one roster from the start: its member role on the game's Settings. If one team is all you need, that is your roster and you never have to think about rosters again. When you do need more, turn on Rosters in the head of the Game box. A Rosters line appears with your member role already in it, the main roster, and every role you add to it is another roster, named and coloured by its role. Removing one keeps its events and history, and adding the role again brings it back. The trial role and the member cap are the game's, shared by every roster.
A member can be on several rosters, and counts on each one they hold. Once a game has two rosters, its officers get a roster switch in the top bar on the game's pages (the Overview, Members, Loot and the rest): pick a roster to look at only its members, or Everyone for the whole game. The switch only changes what you see, never what a settings page edits.